Holding private functions can be a nightmare and can prove disastrous if not carried out well. It can be exceptionally more challenging if you’re doing it overseas. Just think about missing out on small details like forgetting to bring safety pins, to major ones like foreseeing the rain on an outdoor event. Planning and coordination is important. So here are some areas that you need to consider in order to lessen the chances of a disaster.
Have Plans A, B, C, and more
You’ll never know when the things would strike. For example, if the flowers for the centerpiece is not locally available, there should be an equally acceptable alternative to it so be sure that you have back up plans.
Be sure to coordinate things well ahead of time in order to accommodate for changes or adjustments when necessary. This would also help you save on costs as you have the luxury of comparing and haggling on prices.
Get a Local Coordinator
Look for a reputable coordinator who will do the event planning and coordinating stuff. This person should be well-experienced, creative, able to deliver excellent work in a timely manner, and is on the same page as you are. Local coordinators know exactly where to get reputable suppliers of flowers, accessories, food, tables, chairs, and so on. Just be sure that you provide all the details like budget and expectations that it is something attainable.
Settle for the Appropriate Venue
Since you are away from home, it is logical to find a venue that can provide most of your needs for the event. Think about convenience like accommodation, transportation, food, safety, and security.
Know and Stick to Your Budget
Going over your budget is a big no-no, as this might put a negative impact to your financial standing. Eliminate unnecessary spending for the event. Go for local providers that suit your budget while being able to provide for what you need. If you really have the money to spend, why not use that for other important things?
When dealing with your providers, be sure that you work with them accordingly. Treat them in a professional way and do not do things that would put a dent in your working relationship. You need them in order to put all your plans into reality, and they need you too for the monetary exchange. Simply put, it is a give and take relationship.
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